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    Meeting Minutes: 2024-02-29

    Attendance:

    1. Tracey
    2. Harold
    3. Vaike
    4. Michael
    5. Sarge
    6. Hela
    7. Bob
    8. Chris
    9. Suzanne
    10. Jill
    11. Erin
    12. Nav
    13. Alex
    14. Cameron
    15. Sami
    16. Lydia
    17. Liz
    18. Tim

    Section Leaders:

    • Harold: Build & Tear-down; Truck driver; Pre & post build
    • Vaike: Ball field; Design, decor & lighting
    • Michael: Kitchen, Shower
    • Bob: Coffee
    • Daily shift supervisor: Bar & Ball Shifts

    Business:

    • 2024 Planning Budget
    • Bylaws
    • Non-Profit Status
      Completed 2023-03-08: IRS Form 1024 submitted to pay.gov with payment of $600.00.
      Completed 2023-03-08: Registered for Montana Department of Revenue Business Tax account.
      Completed 2023-03-08: Faxed Form EXPT to Montana Department of Revenue.
      Next step: Wait to hear back from both Montana Revenue and IRS.

    2024 Planning:

    1. More flat shade structures preliminary map for 2024, showing new shaded areas for double size dining room (40×10), separate kitchen (20×10), same size lounge (20×10), and enclosed bar (20×20) available to view here.
    2. Decor & Lights discussed pink tarps vs pink material vs canvas painting. Erin plans to look more into how we can protect painted canvases from cracking and mooping.
    3. New Logo Erin preparing completed logo by the end of March.
    4. Stewards Sale Tickets
      Everyone should receive an invitation to purchase Stewards Sale tickets by the evening of Sunday, March 10, 2024.
      On March 13 at noon to March 15 at noon, you will be able to login to your Burner Profile and purchase 2 tickets and 1 vehicle pass.
    5. Camp Truck to Container
      We will be renting a 28′ semi trailer container (it’s on wheels) for the camp at $3600/year. This includes all OSS and BLM fees to get it to the burn and back out again. Rent payments are due starting June 2024.
    6. Work Weekend: April 12-14, 2024 We will be meeting in Reno this weekend to re-organize and inventory the truck contents and hopefully move to a new container. Anyone is welcome to join us.
    7. Day Supervisors : Appoint a senior member each day who will also be on the first bar/ball shift for that day. It will be their responsibility to talk to everyone who has a shift that day and let them know what their responsibilities are. ie show up, buy ice, take recycling in, setup the bar, share the bar and ball responsibilities fairly, close the bar, and make sure the lights are turned on at sunset.

    Future discussion:

    1. Bike Tools
    2. Fridge/Freezer?
    3. Solar Power?

    Meeting ended at: 7:45 PM PST

Camp Awesomesauce